Understanding Copier Costs

When you sign a copier lease you are going to want to take the time to truly understand it. Many people get themselves into contracts that they think are good because they don’t understand it. Understanding your copier costs is the best way to ensure that you are signing a contract that you agree with and can trust down the road.

The most important thing to remember is that your lease payment is usually not the only payment you are required to pay. Many people see a lease payment for the machine and take that at face value. However, understanding your copier costs is all about looking at the costs beyond obvious.

 

• Lease Payments. These are the payments for the machine itself. This will be the biggest payment, but not your only payment.

• Maintenance contracts. Many copier leases have maintenance contracts included that cost additional money. Check your lease to see if you have maintenance fees. If you are paying the fees then make sure you utilize the resource to get the most for your money.

• Consumable contracts. You may also have a contract that allows your leasing company to supply you with consumables like paper and toner. Check to make sure you understand this price.

• Security measures. There could be additional security features that you are paying for that you aren’t aware of. Check your lease to see if you are paying for these.

• Managed print services. Some leases come with services to help you manage your monthly spending and waste production.

 

Always talk with your leasing agent to make sure you understand everything you are paying for. Getting a detailed understanding of your costs is the best way to get value from your lease and not get ripped off on pricing.