Improve Efficiency with Additional Paper Trays

If you signed up for a long lease then your copier may not be fulfilling your needs anymore. Businesses can grow a lot during duration of your lease, and what you have may not always be enough. For some people, it’s not that their machine isn’t powerful enough, it’ that it’s not big enough. Their machines become inefficient because they are always replacing paper. The best way to get around this is not to get a new copier, but to improve efficiency with additional paper trays.

Paper trays can do a number of things to help your business. They offer ways to give you more carrying capacity and help you organize.

More paper trays give you the obvious benefit of being able to carry more paper. This means you have to refill your copier as often and lets you keep working for longer.

Additional paper trays can also help you organize the different media types you use. You can get additional trays that separate paper by color, weight, or media size. This can let you trade seamlessly between jobs, and waste less time.

Most copiers and multifunction devices have a carrying capacity of between 500-5000 sheets. To figure out the best paper tray solution for your business you need to understand your paper usage. If you know your monthly consumption, then divide that number by 20. This number is your daily usage.

You don’t want to go off that number exactly because you don’t want to find yourself refilling the tray every day. Instead, multiply your daily usage by 1.5x to give yourself some wiggle room, and round up to the nearest 500 so you have a little extra for the busiest days. If you find yourself still running out of paper after adding on your additional trays then you should consider upgrading your lease.