Outsource or Insource?

Anyone entering the market for an office copier has an opportunity to introduce new efficiencies into one’s organization.

The right copier can allow one to expedite the conversion of documents to digital files. Those files can be sent to folders or to the cloud. Cloud-based data storage offers one the convenience and security of redundancy. Those one-of-a-kind documents that were vulnerable to fires, floods, or other natural disasters can now be instantly backed up thanks to the cloud.

In a variety of ways, buying or leasing a copier involves far more than merely calculating the cost-per-copy. The potential for using an in-house copier for projects that you used to ship out to printing companies has also expanded. The cost of supplies for in-house color printing and copying used to be prohibitive. Now, 50 copies of a 20 page report, for example, might be produced more inexpensively right in your office. Plus, time has value in many instances. When its needed “yesterday,” there is nothing like sending a document from your computer to your in-house copier, and walking away with the finished product minutes later.

Having quick access to in-house color copying and printing may translate into increased sales. A salesperson entering a presentation with a fully personalized presentation, in color, for a client may have a distinct advantage. The customer sees a professional document that is personalized, and the sales rep gets an edge.

Just as the cost per copy is multiplied over and over, so too are efficiencies that a modern multi-purpose copier might bring to your enterprise. Numerous intangibles can translate into reduced costs and real profits. Understanding what a latest versions can do for your Houston business allows you to more expertly analyze whether you should, for example, lease a new copier or purchase a used one.

We built a tool which can help you determine if it is more cost effective to take your copies to a shop or to print them yourself.